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Connect Mavio to Notion to automatically create pages with meeting summaries, action items, and transcript highlights in your Notion workspace. Build a searchable knowledge base of every meeting your team has.

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Setting up the Notion integration

1

Connect Notion

Go to Settings > Integrations > Notion and click Connect Notion. You will be redirected to Notion’s authorization page.
2

Select pages and databases

Notion will ask you to select which pages or databases Mavio can access. Choose the database where you want meeting notes to appear, or select a parent page for Mavio to create content under.
3

Authorize access

Click Allow access to complete the connection.
4

Map fields

Mavio presents a field mapping screen:
  • Choose the target database (or let Mavio create a new “Meeting Notes” database)
  • Map fields: meeting title, date, attendees, summary, action items, recording link
  • Click Save.
Let Mavio create a dedicated “Meeting Notes” database for you. It comes pre-configured with the right properties (date, attendees, tags, status) and views (by date, by participant, by tag).

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What Mavio creates in Notion

After each meeting, Mavio creates a new page in your Notion database containing: The page is formatted with Notion-native blocks (headings, toggles, to-do items, callouts) for a clean reading experience.

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Automatic vs. manual sync

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Automatic sync

When enabled, Mavio creates a Notion page after every recorded meeting. Configure this in Settings > Integrations > Notion > Auto-sync:
  • All meetings — every recording creates a Notion page
  • Selected meetings — only meetings matching your filter rules
  • Team meetings only — only meetings with 2+ internal participants

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Manual sync

Push any recording to Notion on demand:
  1. Open the meeting in Mavio.
  2. Click Share > Send to Notion.
  3. Select the target database and confirm.

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Database views

If you use the Mavio-created database, it includes these pre-built views: You can customize these views or create new ones using Notion’s standard filtering and sorting.

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Action items as to-dos

Action items are created as Notion to-do blocks within the meeting page. They include:
  • Checkbox for completion tracking
  • Assignee mention (if the Notion user matches the meeting participant)
  • Due date (if mentioned in the meeting)
  • Context snippet from the transcript
Check off action items in Notion — the status syncs back to Mavio so your action items stay consistent across both platforms.
Two-way sync of action item status requires both the Mavio and Notion integrations to be active. If you disconnect the integration, status changes will no longer propagate.

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Customizing the page template

Adjust what appears in your Notion meeting pages:
  1. Go to Settings > Integrations > Notion > Page template.
  2. Toggle sections on or off: summary, decisions, action items, highlights, full transcript.
  3. Reorder sections by dragging.
  4. Add custom sections with static text (e.g., a “Follow-up needed” prompt).

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Troubleshooting

Verify the Notion integration is connected and the target database is accessible. In Notion, check that the Mavio integration has access to the database (Share > Connections > Mavio).
Mavio creates properties on the first sync. If you removed a property, Mavio will attempt to recreate it on the next sync. You can also remap fields in Settings > Integrations > Notion > Field mapping.
Notion user mentions require the participant’s email to match a Notion workspace member. If the email does not match, the attendee appears as plain text instead of a mention.