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This guide walks you through recording your first meeting and getting an AI summary with action items. The entire process takes less than five minutes.

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Prerequisites

  • A Mavio account — sign up free
  • A scheduled or ad-hoc meeting on Zoom, Google Meet, or Microsoft Teams

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Step-by-step setup

1

Create your account

Go to mavioapp.com/signup and sign up with your email or Google account. Verify your email if prompted. You will land on the Mavio dashboard.
2

Connect your calendar

From the dashboard, navigate to Settings > Integrations > Google Calendar and click Connect. Authorize Mavio to read your calendar events. Once connected, your upcoming meetings will appear in the Mavio sidebar.
Calendar sync is optional but recommended. Your upcoming meetings appear in the Mavio sidebar so you can start recording with one click.
3

Choose your recording method

Mavio offers multiple ways to record. Pick the one that fits your workflow:For this quickstart, we will use the browser extension since it installs in one click and records browser-based calls directly.
4

Install the browser extension

Visit the Chrome Web Store, search for Mavio Meeting Notes, and click Add to Chrome. Pin the extension, then click its icon and sign in with your Mavio account.
5

Record your meeting

Join your Zoom, Google Meet, or Teams call in your browser. Click the Mavio extension icon and select Start Recording — a small indicator shows the tab is being captured.
The extension records only the meeting tab’s audio and does not add a participant to your call. To include your own voice, toggle Include microphone in the extension.
Prefer to capture system audio from any app instead? Install the desktop app and click Record.
6

Review your AI notes

After your meeting ends, Mavio processes the recording. Within two to five minutes you will have:
  • Full transcript with speaker labels and timestamps
  • AI summary with key topics, decisions, and context
  • Action items with assignees extracted from the conversation
  • Searchable recording you can play back with synced transcript
Find everything under Meetings in your dashboard.

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What to try next

Share with your team

Invite teammates so meeting notes are automatically shared with attendees.

Connect Slack

Push summaries to a Slack channel after every meeting.

Ask Mavio AI

Ask questions about any meeting — “What did Sarah say about the timeline?”

Install the desktop app

Unlock system audio capture and global hotkeys for instant recording.
Make sure you have consent to record. Recording laws and company policies vary — confirm that everyone on the call is comfortable being recorded before you start.