Your account settings control your profile, recording preferences, notification channels, and connected integrations. Access settings from the web app at Settings in the sidebar, or from the desktop/mobile app’s settings menu.

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Profile

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Personal information

Update your name, email, profile photo, and timezone:
  1. Go to Settings > Profile.
  2. Edit your details.
  3. Click Save.
Your timezone affects how meeting times are displayed and when daily digests are sent.

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Password and authentication

ActionHow
Change passwordSettings > Security > Change password
Enable two-factor authenticationSettings > Security > Two-factor authentication — supports authenticator apps (TOTP) and SMS
Manage sessionsSettings > Security > Active sessions — view and revoke sessions on other devices
Enable two-factor authentication for an extra layer of security. Authenticator apps (Google Authenticator, Authy, 1Password) are more secure than SMS.

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Recording preferences

SettingOptionsDefault
Default capture modeSystem audio, Microphone, BothSystem audio
Auto-join meetingsOn / OffOff
Bot display nameCustom textMavio Notetaker
Recording qualityStandard / HighStandard
Privacy modeOn / OffOff
Configure these in Settings > Recording.

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Notification preferences

Control how and when Mavio notifies you:

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Channels

ChannelWhat it delivers
In-appAll notifications — always on
EmailMeeting notes ready, action items, weekly digest
Push (mobile)Meeting starting, recording complete, action items
Slack DMMeeting notes, action items (requires Slack integration)

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Events

EventDefaultConfigurable
Meeting notes readyEmail + PushYes
Action item assignedEmail + PushYes
Meeting about to start (5 min)PushYes
Weekly summary digestEmail (Monday 9 AM)Yes
Teammate shared a recordingIn-appYes
Go to Settings > Notifications to toggle individual events on or off for each channel.

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Language and localization

SettingLocation
Interface languageSettings > General > Language
Default transcription languageSettings > Transcription > Default language
Date and time formatFollows your timezone setting
The Mavio interface is available in English, Spanish, French, German, Portuguese, Japanese, and Korean. Transcription supports 40+ languages regardless of your interface language.

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Connected accounts

View and manage all third-party connections in Settings > Integrations:
  • Google Calendar — calendar sync for auto-join
  • Microsoft Outlook — calendar sync alternative
  • Zoom — meeting platform integration
  • Slack — summary delivery and slash commands
  • Notion — meeting notes database
  • Salesforce — CRM logging
  • HubSpot — CRM logging
Each integration shows its connection status, last sync time, and a Disconnect button.

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Data and storage

SettingDescription
Storage usedView how much storage your recordings consume
Auto-deleteAutomatically delete recordings older than a set period (30, 60, 90 days, or never)
Export all dataDownload a complete archive of your recordings, transcripts, and settings
Delete accountPermanently delete your account and all associated data
Deleting your account removes all recordings, transcripts, summaries, and settings permanently. This action cannot be undone. Export your data first if you want to keep a copy.

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API access

Developers can generate API keys to access Mavio data programmatically:
  1. Go to Settings > API.
  2. Click Generate API key.
  3. Copy the key and store it securely — it is shown only once.
  4. See the API documentation for endpoints and usage.
API keys have the same access level as your account. Do not share your API key or commit it to version control.

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Account settings details

Your profile information is visible to team members and appears in meeting participant lists. To update it:
  1. Go to Settings > Profile.
  2. Update any of the following:
    • Display name — how your name appears in transcripts, summaries, and team views.
    • Email address — changing your email requires verification of the new address. You will receive a confirmation link.
    • Profile photo — upload a square image (recommended 256x256 pixels or larger). Supported formats: JPG, PNG, WebP.
    • Job title (optional) — displayed in team views for organizational context.
  3. Click Save.
Changes to your display name are reflected in future meeting transcripts. Existing transcripts retain the name that was set at the time of recording.
Fine-tune your notifications across all channels in Settings > Notifications:
  • Per-channel control — enable or disable each event type independently for in-app, email, push (mobile), and Slack DM.
  • Digest mode — instead of individual notifications for each meeting, receive a daily or weekly digest summarizing all your processed meetings. Set the digest schedule in Notifications > Digest frequency.
  • Quiet hours — suppress all non-critical notifications during specified hours (e.g., 8 PM to 8 AM). Critical alerts like security notifications are still delivered.
  • Mention alerts — receive a notification when your name is mentioned in a meeting transcript or action item, even if you were not a participant.
Email notifications include an unsubscribe link in the footer for quick opt-out from specific event types.
Configure language preferences that affect multiple parts of the application:
  • Interface language — the language used for all UI text, menus, and labels. Supported languages: English, Spanish, French, German, Portuguese, Japanese, and Korean. Set in Settings > General > Language.
  • Default transcription language — the language the transcription engine uses when automatic detection is not enabled. Set in Settings > Transcription > Default language.
  • Summary language — the language for AI-generated summaries. By default, summaries use the same language as the transcript. Override in Settings > AI > Summary language.
Language settings are per-user and do not affect other team members.
Your time zone determines how meeting times are displayed throughout the application:
  1. Go to Settings > Profile.
  2. Select your time zone from the dropdown.
  3. Click Save.
Time zone affects:
  • Meeting times in the dashboard and meeting library
  • Scheduled digest email delivery times
  • “Meeting about to start” notification timing
  • Date/time stamps on transcripts and summaries
The app attempts to detect your time zone automatically from your device. If you travel frequently, consider enabling Auto-detect time zone in Settings > General so it updates based on your current location.
Enable two-factor authentication (2FA) for additional account security:
  1. Go to Settings > Security > Two-factor authentication.
  2. Choose your method:
    • Authenticator app (recommended) — scan the QR code with Google Authenticator, Authy, 1Password, or any TOTP-compatible app.
    • SMS — receive a 6-digit code via text message. Less secure than authenticator apps but works as a fallback.
  3. Enter the verification code to confirm setup.
  4. Save your recovery codes in a secure location. These are one-time-use codes that let you access your account if you lose your authenticator device.
If you lose access to both your authenticator and recovery codes, account recovery requires identity verification through support and may take several business days.
View and manage all third-party integrations in Settings > Integrations:Each connected account displays:
  • Connection status — active, expired, or error.
  • Last sync time — when data was last exchanged.
  • Permissions granted — what access the integration has.
Actions available for each integration:
  • Reconnect — re-authorize if the connection has expired or is showing errors.
  • Disconnect — revoke access and remove the integration. Existing data (recordings, transcripts) is not deleted.
  • Configure — adjust integration-specific settings (e.g., which Slack channel receives summaries, which Notion database to sync with).
Disconnecting an integration does not delete any data that was previously synced. It only stops future syncing.