Meeting notes in Mavio are rich, editable documents attached to each meeting. You can write notes manually during or after a meeting, or let Mavio AI generate a first draft from the transcript. Notes support full markdown formatting, real-time collaboration, and export to multiple formats.

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Creating notes

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Manual notes

  1. Open any meeting and navigate to the Notes tab.
  2. Click into the editor and start typing.
  3. Notes auto-save as you type — no save button needed.

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AI-generated notes

Let Mavio AI create a comprehensive first draft:
1

Open the meeting

Navigate to the meeting that has been transcribed.
2

Generate notes

In the Notes tab, click Generate with AI. Mavio analyzes the transcript and creates structured notes.
3

Choose a style

Select from: Detailed, Concise, Bullet points, or Cornell method. You can also apply a custom template.
4

Review and edit

The AI draft appears in the editor. Review, make changes, and add your own thoughts. The notes are yours to customize.
AI-generated notes work best when the meeting has clear speaker labels. Set up speaker profiles for the most accurate attribution.

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Rich text editing

The notes editor supports full markdown with a visual toolbar:
FeatureSyntaxDescription
Headings# H1 ## H2 ### H3Structure your notes with hierarchical headings
Bold / Italic**bold** *italic*Emphasize key points
Lists- item or 1. itemBulleted and numbered lists
Checkboxes- [ ] taskTrackable to-do items
Code blocks`code`Inline and fenced code
TablesPipe syntaxData tables with headers
Links[text](url)Hyperlinks to external resources
Highlights==text==Yellow highlight for important passages
Block quotes> quoteAttribute statements to speakers

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Linking notes to transcript moments

You can reference specific moments in the transcript from your notes:
  1. While editing notes, click the Insert Timestamp button.
  2. Select a moment from the transcript timeline.
  3. A clickable timestamp link is inserted into your notes.
Clicking the timestamp in your notes jumps to that exact moment in the recording playback.

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Collaborative editing

On Team and Enterprise plans, multiple people can edit meeting notes simultaneously:
  • Real-time cursors show where each collaborator is working
  • Changes merge automatically without conflicts
  • Edit history shows who changed what and when
  • Restore any previous version from the History panel
Collaborative editing requires Editor permission or higher. See Sharing for permission details.

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Exporting notes

Export your meeting notes in the format you need:
FormatDescription
Markdown (.md)Raw markdown for use in any text editor or documentation system
PDFFormatted PDF document for printing or formal distribution
Word (.docx)Microsoft Word document for editing in Office
HTMLWeb-ready format for embedding in wikis or intranets
Copy to clipboardFormatted text ready to paste into any application
Export from the Notes tab by clicking Export and selecting your format.

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Notes tips

Apply a meeting template before or after generating notes. Templates ensure every meeting follows the same structure, making notes easier to scan across your meeting history.
Start with AI-generated notes, then add your own context, opinions, and follow-up items. The AI captures what was said — you add what it means.
Use checkboxes (- [ ]) for action items within notes. Mavio can sync these with the dedicated action items list for tracking.
Structure notes with clear headings. Mavio’s search indexes heading text, making well-structured notes easier to find later.