Managing Recordings

Every recording you make in Mavio — whether from the meeting bot, desktop app, browser extension, or mobile app — lands in your unified library. This guide covers how to organize, find, and manage your recordings effectively.

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Your recording library

The Meetings section of the Mavio dashboard shows all your recordings in reverse chronological order. Each entry displays:

• Meeting title (pulled from your calendar or manually named)
• Date, time, and duration
• Participants (identified speakers)
• Recording method (bot, system audio, extension, or mobile)
• Processing status (recording, processing, ready, or failed)

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Searching recordings

Mavio offers two levels of search:

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Quick search

Use the search bar at the top of the Meetings page to find recordings by title, participant name, or date. Results appear as you type.

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Transcript search

Click Search transcripts or use the Mavio AI chat to search within the content of your transcripts. This finds recordings where specific topics, phrases, or keywords were mentioned — even if they are not in the meeting title.

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Organizing recordings

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Folders

Create folders to group related recordings:

1. Go to Meetings > Folders in the sidebar.
2. Click New Folder and give it a name (e.g., “Client Calls”, “Sprint Retrospectives”).
3. Drag recordings into folders or use the Move to folder option in the recording’s menu.

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Tags

Apply tags to recordings for flexible categorization:

1. Open a recording and click Add tag.
2. Type a tag name or select from existing tags.
3. Filter your library by tag using the filter dropdown.

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Favorites

Star important recordings by clicking the star icon. Access all favorites from the Starred filter.

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Sharing recordings

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Editing recordings

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Rename

Click the meeting title at the top of any recording to edit it.

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Trim

Remove unwanted sections from the beginning or end of a recording:

1. Open the recording player.
2. Click Trim.
3. Drag the start and end handles to the desired positions.
4. Click Save trim. The original audio is preserved — trimming only adjusts what is visible and processed.

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Edit transcript

Click any transcript segment to edit the text. This is useful for correcting names, technical terms, or domain-specific jargon. Edited segments are marked and will not be overwritten if you reprocess the recording.

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Deleting recordings

1. Open the recording or select it from the list.
2. Click the three-dot menu and select Delete.
3. Confirm the deletion.

Deleted recordings are moved to Trash where they remain for 30 days before permanent deletion. You can restore a recording from Trash at any time within that window.

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Bulk actions

Select multiple recordings by holding Cmd (macOS) or Ctrl (Windows) and clicking. Then use the toolbar to:

• Move to a folder
• Apply or remove tags
• Share with your team
• Export transcripts
• Delete

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Exporting

Export recordings and their associated data in multiple formats: Export from the three-dot menu on any recording, or use bulk export for multiple recordings.