Recording methods at a glance
| Method | How it works | Best for | Requires installation |
|---|---|---|---|
| Meeting bot | A bot joins your call as a participant | Zoom, Meet, Teams calls | No |
| System audio capture | Captures all audio output from your computer | Any desktop audio source | Desktop app |
| Browser extension | Captures tab audio from browser-based meetings | Browser meetings | Chrome extension |
| Mobile recording | Uses your phone’s microphone | In-person meetings | Mobile app |
How each method works
Meeting bot
The Mavio bot joins your video call as a named participant (Mavio Notetaker). It captures the mixed audio stream directly from the meeting platform, which means audio quality is consistently high regardless of your local setup. The bot records all speakers in the call and handles speaker separation server-side.System audio capture
The desktop app captures audio output from your computer using a virtual audio driver. This works with any application — not just meeting platforms. Use it for webinars, podcasts, training videos, or any scenario where audio plays through your speakers or headphones. System audio capture records the mixed output stream. Mavio applies AI-based speaker diarization after recording to identify individual speakers.Browser extension capture
The Chrome extension captures audio from a specific browser tab. When you join a meeting in your browser, click the Mavio icon to start recording. This method captures only the meeting tab audio, ignoring other tabs and system sounds.Mobile recording
The mobile app uses your device microphone to record ambient audio. It is optimized for in-person meetings, interviews, and conferences. The app applies noise reduction and automatic gain control to improve clarity in noisy environments.Audio processing pipeline
Regardless of which recording method you use, all audio follows the same processing pipeline:Upload
The audio stream is uploaded to Mavio’s processing servers over an encrypted TLS connection. With privacy mode enabled, this step is skipped and processing happens on-device.
Transcription
The audio is processed by Mavio’s speech-to-text engine, producing a timestamped transcript with 95%+ accuracy across 40+ languages.
Speaker identification
AI models identify distinct speakers and label each segment of the transcript. If speakers have been previously identified, Mavio matches them automatically.
Choosing the right method
I have a scheduled Zoom/Meet/Teams call
I have a scheduled Zoom/Meet/Teams call
Use the meeting bot. Connect your calendar so it joins automatically, or paste the meeting link for a one-off recording.
I am watching a webinar or training video on my desktop
I am watching a webinar or training video on my desktop
Use system audio capture via the desktop app. It works with any application.
I want to record a meeting in my browser without a bot joining
I want to record a meeting in my browser without a bot joining
Use the browser extension. It captures tab audio silently without adding a participant to the call.
I am in a face-to-face meeting or conference
I am in a face-to-face meeting or conference
Use mobile recording. Place your phone on the table and the app captures the room audio.
I need maximum privacy
I need maximum privacy
Enable privacy mode in any app. Audio is transcribed and analyzed entirely on your device — nothing leaves your machine.
You can run multiple recording methods simultaneously. For example, use the meeting bot for a Zoom call while also capturing system audio as a backup.
Frequently asked questions
What happens if my internet drops during recording?
What happens if my internet drops during recording?
It depends on the recording method you are using:
- Meeting bot — the bot runs in the cloud, so your local internet outage does not affect it. The bot continues recording as long as the meeting is active. You can access the recording once you are back online.
- System audio capture and browser extension — if you lose connectivity, audio continues to be captured and buffered locally on your device. The recording is queued for upload and will be sent to the server automatically when your connection is restored. No audio is lost.
- Mobile recording — the app records to local storage regardless of connectivity. The file uploads when your device reconnects.
Can I record meetings on multiple devices simultaneously?
Can I record meetings on multiple devices simultaneously?
Yes. You can run different recording methods at the same time across devices. For example, you could have the meeting bot recording a Zoom call while also capturing system audio on your laptop and running a mobile recording for ambient room audio.Each recording is stored as a separate entry in your meeting library. You can also link related recordings together from the meeting detail page so they appear as a single meeting with multiple audio sources.
How much storage does each recording use?
How much storage does each recording use?
Storage depends on the recording quality and duration:
Transcripts, summaries, and action items add a negligible amount of storage (typically under 1 MB per meeting). Audio files are the primary storage consumer.You can check your current storage usage in Settings > Data > Storage used and configure auto-delete policies to manage space automatically.
| Quality | Storage per hour | Typical use case |
|---|---|---|
| Standard (16 kHz) | ~30 MB | Most meetings, adequate for speech |
| High (44.1 kHz) | ~120 MB | Music, detailed audio, archival |
Are recordings encrypted?
Are recordings encrypted?
Yes. All recordings are encrypted both in transit and at rest:
- In transit — audio streams are transmitted over TLS 1.3 encrypted connections between your device and the server.
- At rest — stored audio files are encrypted using AES-256 encryption in cloud object storage.
- Privacy mode — when enabled, audio never leaves your device. Transcription and analysis happen entirely on-device using local AI models.
Can I pause and resume a recording?
Can I pause and resume a recording?
Yes. All recording methods support pause and resume:
- Desktop app — click the pause button in the menu bar or press
Cmd + Shift + P(macOS) /Ctrl + Shift + P(Windows). - Mobile app — tap the pause button on the recording screen. The recording resumes seamlessly when you tap again.
- Meeting bot — pause and resume from the dashboard or desktop app. Paused segments are excluded from the transcript and summary.
- Browser extension — click the pause icon in the extension popup.