Mavio makes it easy to share meeting content with the right people at the right access level. Whether you need to share a recording with your team, send a summary link to a client, or post to a channel, Mavio gives you granular control over who sees what.

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Sharing methods

Share with team members

Invite specific people from your Mavio workspace by name or email. They get access within the app and receive a notification.

Share via link

Generate a shareable link that anyone with the URL can access. Choose between public and private link types.

Share to a channel

Add the meeting to one or more channels so all channel members can access it.

Share externally

Send a read-only link to people outside your workspace. No Mavio account required.

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Permission levels

When sharing a meeting, you assign a permission level that controls what the recipient can do:
PermissionView recordingView transcriptView summaryAdd commentsEdit notesManage sharing
ViewerYesYesYesNoNoNo
CommenterYesYesYesYesNoNo
EditorYesYesYesYesYesNo
Full accessYesYesYesYesYesYes
The meeting owner always has full access. Full access permission can only be granted by the meeting owner.

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Sharing with team members

1

Open the meeting

Navigate to the meeting you want to share and click the Share button in the top-right corner.
2

Add people

Type the name or email of team members. They must be part of your Mavio workspace.
3

Set permission level

Choose the appropriate permission level for each person.
4

Send

Click Share. Recipients are notified via in-app notification and email.
Generate a link for broader distribution:
  1. Open the meeting and click Share > Copy link.
  2. Choose the link type:
    • Private link — only people already granted access can open it
    • Public link — anyone with the link can view the meeting (no Mavio account required)
  3. Set an optional expiration date for the link.
  4. Copy and distribute the link.
Public links expose meeting content to anyone with the URL. Use them only for content that is safe to share broadly. You can revoke a public link at any time.

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Sharing specific content

You do not have to share the entire meeting. Mavio lets you share individual components:
ContentHow to share
Summary onlyClick Share > Summary to generate a link or send via email that shows only the AI summary
Transcript clipHighlight a transcript segment, click Share clip to create a timestamped link
Action itemsShare the action item list independently via Share > Action items
Specific diagramFrom the Infographics tab, click Share on any diagram

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Revoking access

Remove access at any time:
  1. Open the meeting and click Share.
  2. Find the person or link you want to revoke.
  3. Click the three-dot menu and select Remove access or Disable link.
Revoking access is immediate. The person loses access to the meeting, transcript, and summary. Any exports they previously downloaded remain on their device.

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Sharing scenarios

Share the meeting with your team members at Commenter level so they can review the summary and add their thoughts. Use the Summary only option if the full recording is not needed.
Generate a public link with an expiration date. The client can view the summary without creating a Mavio account. Disable transcript and recording access if the full content is sensitive.
Add the meeting to a public channel that members from different departments can join. This avoids managing individual permissions for large groups.
Use private links and share only with specific team members at Viewer level. Disable the ability to generate public links in Settings > Security > Sharing controls.

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Team sharing defaults

Admins can configure default sharing behavior in Settings > Team > Sharing defaults:
  • Default permission level — the permission level pre-selected when sharing
  • Allow public links — enable or disable public link generation for all team members
  • Link expiration — set a maximum lifespan for shared links
  • External sharing — allow or restrict sharing with people outside the workspace