Channels in Mavio let you organize meetings by project, team, client, or any theme that makes sense for your workflow. Think of them as dedicated spaces where related meetings, discussions, and AI insights live together. Team members can join channels to stay informed and collaborate on shared meeting content.

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Creating a channel

1

Open the Channels section

Navigate to Channels in the left sidebar of the Mavio app.
2

Create a new channel

Click New Channel and provide:
  • Name — a descriptive name (e.g., “Product Roadmap”, “Client: Acme Corp”, “Engineering Standup”)
  • Description — optional context about the channel’s purpose
  • Visibility — public (anyone on the team can join) or private (invite-only)
3

Invite members

Add team members by name or email. Members receive a notification and can start accessing channel content immediately.
Use a consistent naming convention for channels. Prefixing with a category (e.g., “client:”, “team:”, “project:”) makes channels easier to find as your list grows.

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Managing channel members

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Roles

RolePermissions
OwnerFull control — edit channel, manage members, delete channel
AdminManage members, add/remove meetings, pin messages
MemberView meetings, post messages, add meetings to the channel
ViewerRead-only access to meetings and messages

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Adding and removing members

Channel owners and admins can manage membership:
  1. Open the channel and click the Members icon in the header.
  2. Click Add Member to invite by name or email.
  3. To remove a member, click the three-dot menu next to their name and select Remove.
The member loses access to the channel, its meetings, and message history. Any meetings they personally own are not affected — only the channel association is removed for them.
Yes. There is no limit to how many channels a team member can join. Members can also create their own channels.
Not directly. External users must be invited to your Mavio workspace as guests first, then added to specific channels. Guest access is available on Team and Enterprise plans.

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Organizing meetings in channels

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Adding meetings to a channel

  • During recording — select a channel before or during a meeting to auto-assign it.
  • After recording — open any meeting, click Add to Channel, and select the target channel.
  • Automatic rules — set up rules in Channel Settings > Auto-assign to route meetings based on calendar event title, participants, or keywords.

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Channel meeting list

Inside a channel, you see all associated meetings in a chronological feed. Each entry shows:
  • Meeting title and date
  • Duration and participant count
  • Summary preview
  • Action item count

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Channel messages and discussions

Channels include a message thread where members can discuss meetings, share context, and coordinate follow-ups.
  • Post messages — text with rich formatting, links, and file attachments
  • Reference meetings — tag a specific meeting in your message for quick context
  • Pin important messages — admins can pin messages to the top of the channel
  • Threaded replies — respond to specific messages without cluttering the main feed

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AI-powered channel insights

Mavio AI can analyze all meetings within a channel to surface cross-meeting insights:
FeatureDescription
Channel summaryAI-generated overview of recent activity and key decisions across all channel meetings
Recurring topicsTopics that appear across multiple meetings, helping you track ongoing discussions
Action item rollupConsolidated view of all open action items from every meeting in the channel
Trend analysisHow meeting frequency, duration, and participant engagement change over time
Access channel insights by clicking the Insights tab at the top of any channel.
Channel AI insights consume credits based on the number of meetings analyzed. See AI Credits for details.

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Channel settings

Configure each channel from Channel Settings (gear icon in the channel header):
  • Notifications — choose how you are notified about new meetings and messages (all activity, mentions only, or muted)
  • Auto-assign rules — route meetings to this channel based on calendar properties
  • Default sharing — set default permission levels for meetings added to the channel
  • Archive — archive a channel to hide it from the sidebar while preserving all content