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The Mavio Zapier integration lets you connect your meeting data to thousands of other apps without writing code. Set up automated workflows (Zaps) that trigger when events happen in Mavio, or push data into Mavio from other tools.

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Getting started

1

Open Zapier

Go to zapier.com and search for Mavio in the app directory.
2

Authenticate

Click Connect and sign in with your Mavio account. Authorize Zapier to access your meeting data.
3

Create a Zap

Choose a trigger event, configure filters, and choose actions in your destination app.

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Available triggers

Triggers fire when something happens in Mavio, starting your Zap automatically.

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Available actions

Actions let other apps push data into Mavio.
Trigger: Summary Ready (Mavio) Action: Send Channel Message (Slack)Automatically share AI-generated summaries in a Slack channel after every meeting. Include the summary text, key decisions, and a link back to the full meeting in Mavio.
Trigger: New Action Item (Mavio) Action: Create Issue (Jira)Turn meeting action items into Jira tickets automatically. Map the action item text to the issue summary, assignee to the Jira user, and due date to the issue due date.
Trigger: Transcript Ready (Mavio) Action: Create File (Google Drive)Save a copy of every meeting transcript as a document in a designated Google Drive folder. Organize by month or project using Zapier’s folder path formatting.
Trigger: Meeting Completed (Mavio) Action: Create Spreadsheet Row (Google Sheets)Build a meeting log spreadsheet with columns for date, title, duration, participant count, and recording link. Useful for tracking meeting frequency and time spent.
Trigger: New Action Item (Mavio) Action: Create Task (Asana)Automatically create Asana tasks from meeting action items. Set the task name, assignee, due date, and add a note linking back to the meeting context.
Trigger: Summary Ready (Mavio) Filter: Meeting title contains “Sales” or “Discovery” Action: Create Note (Salesforce/HubSpot)Attach meeting summaries to CRM contact records automatically. Use Zapier’s filter step to only process sales-related meetings.
Trigger: Summary Ready (Mavio) Action: Send Email (Gmail)Automatically email the AI summary to all meeting participants after the meeting. Include the summary, action items, and a link to the full recording.

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Building custom Zaps

The Mavio Zapier integration provides the full meeting object in each trigger, including meeting ID, title, date, duration, platform, participant list, summary text, action items array, and transcript link.

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Using filters

Add a Zapier Filter step between your trigger and action to only process specific meetings:
  • Title contains — filter by meeting name keywords
  • Participant count — only trigger for meetings with a minimum number of people
  • Duration — skip very short meetings (e.g., under 5 minutes)

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Multi-step Zaps

Chain multiple actions from a single Mavio trigger:
  1. Meeting Completed triggers the Zap
  2. Wait for Summary Ready using Zapier’s delay
  3. Send summary to Slack
  4. Create action items in Jira
  5. Log to Google Sheet

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Using Zapier Paths

Use Paths to route different meeting types to different destinations:
  • Path A: If title contains “Standup” then post to #engineering Slack channel
  • Path B: If title contains “Client” then create CRM note in Salesforce
  • Path C: Default then save to Google Drive
Test your Zap with the Test button before turning it on. Zapier sends a sample event from Mavio so you can verify the data flows correctly through each step.

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Rate limits and quotas

Zapier triggers poll Mavio every 1-15 minutes depending on your Zapier plan. For near-real-time delivery, combine Zapier with Mavio webhooks using Zapier’s Webhooks by Zapier trigger.
Zapier integration requires a Mavio Pro plan or higher. The Mavio Zapier integration uses your Mavio API rate limits. If you have many active Zaps, monitor your API usage in Settings > Developer > API Keys > Usage.