Connect Microsoft Teams so the Mavio bot joins your calls automatically and delivers transcriptions, summaries, and action items after every meeting.

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Prerequisites

Before you begin, make sure you have:
  • A Mavio account on the Pro plan or higher
  • Microsoft Teams with admin or meeting organizer permissions
  • A Microsoft 365 business account (personal accounts are not supported)
If your organization uses strict Teams policies, you may need your IT admin to approve the Mavio bot. See the admin approval section below.

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Connect your Teams account

1

Open integration settings

Go to Settings > Integrations > Microsoft Teams in your Mavio dashboard, or navigate to mavioapp.com/settings/integrations.
2

Sign in with Microsoft

Click Connect Microsoft Teams and sign in with your Microsoft 365 account. Grant the requested permissions so Mavio can access your meeting calendar and join calls.
3

Configure auto-recording

Choose when the Mavio bot should join your meetings:
  • All scheduled meetings — joins every Teams meeting on your calendar
  • Calendar-tagged meetings only — joins meetings you tag with [Mavio] in the title or description
  • Manual only — the bot joins only when you explicitly invite it
4

Test with a sample meeting

Schedule a short Teams meeting and verify the Mavio bot joins, records, and delivers a transcript afterward.

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Bot behavior in Teams

When the Mavio bot joins a Teams meeting it:
  1. Appears as Mavio Notetaker in the participant list
  2. Sends a chat message notifying participants that the meeting is being recorded
  3. Records audio for the duration of the meeting
  4. Leaves automatically when the meeting ends or when all other participants leave
You can customize the bot display name in Settings > Integrations > Microsoft Teams > Bot Name.

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Admin approval

If your Microsoft 365 tenant restricts third-party apps, an admin must approve Mavio:
1

Share the approval link

Send your IT admin the approval URL shown on the integration page. This opens the Microsoft Entra admin consent flow.
2

Admin grants consent

The admin reviews the requested permissions and clicks Accept to allow Mavio across the organization.
3

Retry connection

After admin approval, return to Settings > Integrations > Microsoft Teams and click Connect again.
Mavio requests OnlineMeetings.Read, Calendars.Read, and User.Read permissions. It does not request write access to your calendar or messages.
Yes. The Mavio bot can join any Teams meeting — scheduled, channel, or ad-hoc group calls — as long as the meeting organizer has connected their account.
Teams Webinars are supported on Team and Enterprise plans. The bot joins as an attendee and records the full session.
Add [no-record] to the meeting title or description, or remove the meeting from your Mavio auto-record rules.
Check that your Teams tenant allows external bots, that your Mavio plan supports bot recording, and that the meeting wasn’t created by a user who hasn’t connected Mavio. See Troubleshooting: Bot not joining for more help.