This guide walks you through recording your very first meeting with Mavio. By the end, you will have a full transcript, an AI-generated summary, and a list of action items — all without taking a single note.

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Before you begin

You will need:
  • A Mavio account (sign up free)
  • An upcoming meeting on Zoom, Google Meet, or Microsoft Teams (or any audio source if using the desktop app)

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Recording your first meeting

1

Sign in to Mavio

Open the Mavio dashboard at app.mavioapp.com and sign in with your email or Google account. If this is your first time, you will see the onboarding wizard.
2

Pick a recording method

Mavio gives you four ways to capture meetings. Choose the one that fits your situation:
MethodHow it worksBest for
Meeting botMavio joins your call as a participantZoom, Google Meet, Teams
Desktop appCaptures system audio on your computerAny app, webinars, podcasts
Browser extensionRecords directly in ChromeBrowser-based meetings
Mobile appRecords through your phone’s microphoneIn-person meetings
For the fastest start, use the meeting bot — it requires no installation.
3

Start recording

Using the meeting bot: Go to the Mavio dashboard, click Record now, and paste your meeting link. The Mavio Notetaker bot will join your call within 30 seconds.Using the desktop app: Open Mavio on your desktop, click the record button in the menu bar, and select your audio source. See the desktop app guide for details.
Enable auto-join in Settings > Recording to have Mavio join all future calendar meetings automatically.
4

Let the meeting happen naturally

Once recording starts, Mavio works silently in the background. Speak normally — the AI handles speaker identification, timestamps, and noise filtering. You can pause or stop the recording at any time from the dashboard or tray icon.
5

Review your notes

After the meeting ends, Mavio processes the recording in two to five minutes. Navigate to Meetings in your dashboard to find:
  • Full transcript — every word with speaker labels and timestamps
  • AI summary — key topics, decisions, and takeaways in a concise format
  • Action items — tasks extracted from the conversation with assignees when mentioned
  • Playback — listen to the recording with the transcript synced to audio
6

Share or export

Click Share to send the meeting notes to attendees via email or a shareable link. You can also push notes to Slack, Notion, or your CRM.

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What to do next

Connect your calendar

Automate recording so you never have to click “Record” again.

Try Mavio AI

Ask questions about what was discussed in your meeting.
Meeting recordings and transcripts count toward your plan’s monthly hours. Check your usage in Settings > Billing at any time.