This guide walks you through connecting Mavio to Notion so your meeting notes flow into your knowledge base without copy-pasting.

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Prerequisites

  • A Mavio account on the Pro or Team plan
  • A Notion workspace with permission to install integrations

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Connect Notion

1

Start the integration

In the Mavio dashboard, go to Settings > Integrations > Notion and click Connect Notion.
2

Authorize Mavio in Notion

You will be redirected to Notion’s authorization page. Select the workspace you want to connect and choose which pages or databases Mavio can access.
Grant access to a specific parent page or database rather than your entire workspace. You can always expand access later from Notion’s integration settings.
3

Choose a destination

Back in Mavio, select where meeting notes should be created in Notion:
  • A specific database — each meeting becomes a new database entry with properties for title, date, attendees, and tags
  • A specific page — each meeting is added as a sub-page under your chosen parent page
The database option is recommended for teams who want to filter, sort, and view meetings alongside other Notion data.
4

Map content fields

Configure which Mavio data maps to which Notion properties:
Mavio fieldNotion propertyDefault
Meeting titlePage titleEnabled
Date and timeDate propertyEnabled
AttendeesMulti-selectEnabled
AI summaryPage bodyEnabled
Action itemsTo-do blocksEnabled
Full transcriptToggle blockOptional
Recording linkURL propertyOptional
Toggle each field on or off depending on how much detail you want in Notion.
5

Set export behavior

Choose when notes are exported:
  • Automatic — every processed meeting is pushed to Notion immediately
  • Manual — you click Export to Notion on individual meetings
  • Filtered — only meetings matching certain criteria are exported (e.g., meetings with “client” in the title)
6

Test the export

Record a short test meeting or select an existing meeting in your library. Click the Export to Notion button and verify that a new page or database entry appears in your Notion workspace with the correct content.

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What the Notion page looks like

Each exported meeting creates a well-formatted Notion page containing:
  • A header with the meeting title, date, duration, and attendee list
  • The AI-generated summary in clean paragraphs
  • Action items as Notion to-do checkboxes with assignee mentions
  • Key decisions highlighted in callout blocks
  • The full transcript (if enabled) inside a collapsible toggle block

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Keeping Notion in sync

Mavio creates Notion pages at export time. If you later regenerate a summary or update action items in Mavio, the Notion page is not automatically updated. To get the latest version:
  • Re-export the meeting from Mavio (this creates a new page)
  • Or use the Mavio API with a Zapier automation for more advanced sync workflows
Notion’s API has rate limits. If you export many meetings at once (e.g., during initial setup), exports may be queued and processed over a few minutes.

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Troubleshooting

  • “Mavio cannot access this page” — Open Notion, go to the target page, click the three-dot menu, and ensure the Mavio integration is listed under Connections
  • Missing properties — Verify the Notion database has the expected property types (Date, Multi-select, URL) and that field mapping is configured correctly
  • Export button is grayed out — The meeting may still be processing. Wait for the transcript and summary to finish generating