Speaker profiles teach Mavio to recognize recurring participants by voice, so transcripts automatically attribute speech to the correct person — even across different meetings and platforms.

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Create your first profile

1

Open Speaker Profiles

Go to Settings > Speaker Profiles or click the Speakers tab in any meeting.
2

Create a new profile

Click Add Speaker and enter the person’s name. Optionally add their email and organization.
3

Add a voice sample

Link the profile to a segment from an existing meeting where the person spoke. Mavio uses this sample to build a voice fingerprint.For best results, choose a segment that is:
  • At least 15 seconds long
  • Contains only that person speaking (no crosstalk)
  • Recorded with reasonable audio quality
4

Confirm recognition

After adding a sample, Mavio scans your recent meetings and suggests other segments that match. Confirm correct matches and reject incorrect ones to improve accuracy.

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Improve recognition accuracy

The more samples Mavio has, the better it recognizes a speaker — especially across different microphones and environments. Aim for 3-5 samples from different meetings.
Avoid segments with background noise, crosstalk, or echo. Clear audio produces stronger voice fingerprints.
Add samples from different meeting types — a Zoom call, an in-person recording, and a phone call. This helps Mavio generalize across audio conditions.
After each meeting, review the speaker labels in the transcript. Correcting misattributions teaches Mavio and improves future accuracy.

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Cross-meeting tracking

Once a speaker profile is created, Mavio automatically:
  • Labels that person in all future meetings
  • Retroactively updates past meetings where the same voice is detected
  • Tracks participation stats (talk time, meeting count, topics discussed)
View a speaker’s activity by clicking their name in any transcript or visiting their profile in Settings > Speaker Profiles.

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Speaker analytics

Each speaker profile includes analytics:
MetricDescription
Total talk timeCumulative speaking duration across all meetings
Meeting countNumber of meetings the speaker appeared in
Avg. talk ratioAverage percentage of meeting time this person speaks
Top topicsMost frequently discussed topics by this speaker
Recent meetingsLast 10 meetings with this speaker

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Team-wide profiles

On Team and Enterprise plans, speaker profiles are shared across the workspace:
  • Any team member can create and improve profiles
  • Profiles are automatically matched across all team members’ meetings
  • Admins can merge duplicate profiles from Settings > Speaker Profiles > Merge
Link speaker profiles to your team directory or Google Contacts by enabling Contact Sync in Settings > Speaker Profiles > Sync. Mavio will auto-create profiles from your contact list.