This guide walks you through connecting Mavio to Google Meet so your meetings are automatically recorded, transcribed, and summarized.

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Prerequisites

  • A Mavio account (sign up free)
  • A Google Workspace or personal Google account
  • Google Calendar connected to Mavio (required for auto-join)

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Connect Google Meet

1

Connect Google Calendar first

The Google Meet integration relies on your calendar to detect upcoming meetings. Go to Settings > Integrations > Google Calendar and click Connect. Authorize Mavio to read your calendar events.
If you have already connected Google Calendar, skip to the next step. Mavio uses the same Google authorization for both calendar and Meet.
2

Enable Google Meet recording

Navigate to Settings > Integrations > Google Meet and toggle the integration to Enabled. If you connected Google Calendar in the previous step, no additional authorization is needed.
3

Configure auto-join rules

Choose which Google Meet meetings Mavio should join:
  • All meetings — every meeting with a Google Meet link on your calendar
  • Filtered meetings — only meetings matching your criteria (e.g., meetings you organized, meetings with external participants, or meetings with specific labels)
  • Manual trigger — join only when you click Record now in the Mavio dashboard
Select your preference and click Save.
4

Set participant preferences

Under Settings > Recording, configure how the Mavio bot behaves in Google Meet calls:
  • Bot display name — defaults to “Mavio Notetaker” but can be customized
  • Join timing — join at meeting start, 1 minute early, or 1 minute late
  • Auto-leave — the bot leaves when the last human participant leaves
5

Run a test meeting

Create a quick Google Meet from Google Calendar and verify:
  1. The Mavio bot joins the call within 30 seconds of the scheduled start time
  2. You see a “Recording in progress” indicator in the Mavio dashboard
  3. After ending the meeting, a transcript and summary appear within five minutes

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Google Workspace admin requirements

In managed Google Workspace environments, administrators may need to allow third-party apps to join Google Meet calls. If the Mavio bot cannot join:
  1. Ask your Google Workspace admin to go to Admin Console > Apps > Google Workspace > Google Meet
  2. Under Meet safety settings, ensure third-party recording bots are permitted
  3. The admin may also need to allowlist Mavio’s domain
Personal Google accounts do not have these restrictions. The bot will join without any admin configuration.

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How Mavio captures Google Meet audio

Unlike Zoom, Google Meet does not provide a server-side audio stream to bots. Mavio joins as a browser-based participant and captures the mixed audio output. This means:
  • Audio quality depends on each participant’s microphone and connection
  • Screen shares with audio are captured alongside voice
  • The bot’s camera is always off — it records audio only

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Alternative: Browser extension capture

If you prefer not to have a bot join your meetings, the Mavio browser extension can record Google Meet directly from your Chrome tab. This captures the same audio without adding a visible participant.

Install the browser extension

One-click recording from Chrome without a meeting bot.

Connect your calendar

Learn more about calendar sync for automatic scheduling.