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Smarter action items

Mavio’s action item extraction has been significantly upgraded. The AI now understands context, urgency, and ownership more accurately, and action items include richer metadata to help you follow through.

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Priority levels

Every action item is now automatically assigned a priority based on conversational cues:
  • High — items marked by urgency language (“critical”, “ASAP”, “before end of day”, “blocker”)
  • Medium — standard follow-ups and tasks with clear deadlines
  • Low — nice-to-haves, future considerations, and exploratory items
Priority is displayed as a color-coded badge on each action item in the dashboard. You can manually adjust priority after extraction.

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Due dates

Mavio now detects deadlines mentioned in conversation and attaches them to action items:
  • Explicit dates — “Let’s have that ready by March 15th” sets a due date of March 15
  • Relative dates — “Can you get that done by next Friday?” calculates the actual date
  • Recurring deadlines — “Every Monday before standup” creates a recurring due date
  • No date detected — items without a clear deadline are marked as “No due date” and can be updated manually
To help Mavio extract accurate due dates, be specific during meetings. “End of week” is interpreted as the coming Friday. “Soon” does not generate a due date.

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Improved assignee detection

The AI is now better at identifying who owns each action item:
  • Detects explicit assignments: “Sarah, can you handle the API documentation?”
  • Recognizes self-assignments: “I will send the proposal by Thursday”
  • Handles team assignments: “The engineering team should review the PR”
  • Maps display names to workspace members for accurate attribution

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Task management integration

Action items can now be synced to external task management tools:

Asana

Each action item creates a task in your Asana project with priority, due date, and assignee.

Linear

Sync to Linear issues with automatic priority mapping and team assignment.

Jira

Create Jira tickets from action items with configurable issue type and project.

Trello

Add cards to your Trello board with due dates and labels.
Configure integrations in Settings > Integrations and enable auto-sync under Settings > AI > Action items > Auto-sync to task manager.

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Action item dashboard

A new dedicated view for managing action items across all your meetings:
  • My action items — everything assigned to you, sorted by due date
  • Team view — all action items across the workspace, filterable by assignee, priority, and status
  • Overdue items — items past their due date highlighted in red
  • Completion tracking — mark items as done and track your completion rate over time

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Additional improvements

  • Smarter extraction — 30% reduction in false positives (irrelevant items being flagged as action items)
  • Bulk actions — select multiple action items to change priority, reassign, or mark as complete
  • Email reminders — optional email reminders sent 24 hours before an action item’s due date
  • API support — new priority, due_date, and assignee_id fields on the action items API endpoint
Existing action items from previous meetings will not be retroactively updated with priority levels and due dates. The new extraction model applies to meetings recorded after this update. You can regenerate action items for older meetings by clicking Regenerate on any meeting’s action items panel.