> ## Documentation Index
> Fetch the complete documentation index at: https://docs.mavioapp.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Organize Meetings with Channels

> Create channels to organize meetings by project, team, or topic and collaborate with your team.

Channels let you group related meetings together — by project, team, client, or any category — so your meeting library stays organized and your team can find the right conversations quickly.

## Create a channel

<Steps>
  <Step title="Open Channels">
    Click **Channels** in the sidebar or navigate to **mavioapp.com/channels**.
  </Step>

  <Step title="Create a new channel">
    Click **New Channel** and enter:

    * **Name** — a descriptive name (e.g., "Project Atlas", "Sales Calls Q2", "Engineering Standups")
    * **Description** — optional context about the channel's purpose
    * **Visibility** — **Public** (all workspace members can find and join) or **Private** (invite-only)
  </Step>

  <Step title="Invite members">
    Add team members by name or email. Members can view all meetings in the channel and participate in discussions.
  </Step>
</Steps>

## Add meetings to a channel

<Tabs>
  <Tab title="Manual">
    Open any meeting, click **Add to Channel**, and select the target channel. A meeting can belong to multiple channels.
  </Tab>

  <Tab title="Automatic">
    Set up auto-assignment rules so meetings are added to channels based on:

    * **Calendar tag** — meetings with `[project-atlas]` in the title
    * **Participants** — meetings that include specific people
    * **Recurring series** — all instances of a recurring calendar event

    Configure rules in the channel's **Settings** > **Auto-Add Rules**.
  </Tab>
</Tabs>

## Channel features

<CardGroup cols={2}>
  <Card title="Channel AI" icon="message-bot">
    Ask Mavio AI questions scoped to the channel's meetings. "What did we decide about the API design?" searches only meetings in the current channel.
  </Card>

  <Card title="Channel messages" icon="comments">
    Post messages and discussions in the channel feed. Tag specific meetings or transcript moments in your messages.
  </Card>

  <Card title="Shared summaries" icon="file-lines">
    View summaries and action items from all channel meetings in one feed, sorted by date.
  </Card>

  <Card title="Channel analytics" icon="chart-bar">
    See aggregate stats: total meetings, total hours, most active speakers, trending topics.
  </Card>
</CardGroup>

## Manage members and permissions

| Role       | Can view meetings | Can add meetings | Can manage members | Can delete channel |
| ---------- | :---------------: | :--------------: | :----------------: | :----------------: |
| **Owner**  |        Yes        |        Yes       |         Yes        |         Yes        |
| **Admin**  |        Yes        |        Yes       |         Yes        |         No         |
| **Member** |        Yes        |        Yes       |         No         |         No         |

* **Invite members** — channel owners and admins can invite from the channel's **Members** tab
* **Remove members** — click the member's name and select **Remove from Channel**
* **Transfer ownership** — the current owner can transfer to another member from **Channel Settings**

<AccordionGroup>
  <Accordion title="Can someone outside my workspace join a channel?">
    No. Channels are limited to members of your Mavio workspace. To share meetings externally, use the meeting-level [sharing](/documentation/collaboration/sharing) feature instead.
  </Accordion>

  <Accordion title="Is there a limit on channels?">
    **Free** plans can create up to 3 channels. **Pro** plans get 20 channels. **Team** and **Enterprise** plans have unlimited channels.
  </Accordion>

  <Accordion title="Can I archive a channel?">
    Yes. Archiving hides the channel from the sidebar and prevents new meetings from being added, but all existing meetings and messages are preserved. Archived channels can be restored at any time.
  </Accordion>

  <Accordion title="What happens when I delete a channel?">
    The channel and its messages are permanently deleted. The meetings themselves are **not** deleted — they remain in each member's meeting library.
  </Accordion>
</AccordionGroup>

<Tip>
  Pin important channels to the top of your sidebar by right-clicking the channel name and selecting **Pin**.
</Tip>