> ## Documentation Index
> Fetch the complete documentation index at: https://docs.mavioapp.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing Recordings

> Organize, search, share, and manage your meeting recordings in Mavio.

Every recording you make in Mavio — whether from the meeting bot, desktop app, browser extension, or mobile app — lands in your unified library. This guide covers how to organize, find, and manage your recordings effectively.

## Your recording library

The **Meetings** section of the Mavio dashboard shows all your recordings in reverse chronological order. Each entry displays:

* Meeting title (pulled from your calendar or manually named)
* Date, time, and duration
* Participants (identified speakers)
* Recording method (bot, system audio, extension, or mobile)
* Processing status (recording, processing, ready, or failed)

## Searching recordings

Mavio offers two levels of search:

### Quick search

Use the search bar at the top of the Meetings page to find recordings by title, participant name, or date. Results appear as you type.

### Transcript search

Click **Search transcripts** or use the Mavio AI chat to search within the content of your transcripts. This finds recordings where specific topics, phrases, or keywords were mentioned — even if they are not in the meeting title.

<Tip>
  Ask Mavio AI natural-language questions like "Which meeting discussed the Q3 budget?" and it will find the relevant recordings and timestamps.
</Tip>

## Organizing recordings

### Folders

Create folders to group related recordings:

1. Go to **Meetings > Folders** in the sidebar.
2. Click **New Folder** and give it a name (e.g., "Client Calls", "Sprint Retrospectives").
3. Drag recordings into folders or use the **Move to folder** option in the recording's menu.

### Tags

Apply tags to recordings for flexible categorization:

1. Open a recording and click **Add tag**.
2. Type a tag name or select from existing tags.
3. Filter your library by tag using the filter dropdown.

### Favorites

Star important recordings by clicking the star icon. Access all favorites from the **Starred** filter.

## Sharing recordings

<Steps>
  <Step title="Open the recording">
    Navigate to the recording you want to share.
  </Step>

  <Step title="Click Share">
    Click the **Share** button in the top-right corner.
  </Step>

  <Step title="Choose sharing method">
    * **Share with team** — makes the recording accessible to all team members.
    * **Share with specific people** — enter email addresses to grant access.
    * **Create a link** — generates a shareable URL. You can set the link to expire or require a Mavio account to view.
  </Step>
</Steps>

<Note>
  Shared recordings include the transcript, summary, and action items. Recipients can view and search the content but cannot edit or delete the original recording.
</Note>

## Editing recordings

### Rename

Click the meeting title at the top of any recording to edit it.

### Trim

Remove unwanted sections from the beginning or end of a recording:

1. Open the recording player.
2. Click **Trim**.
3. Drag the start and end handles to the desired positions.
4. Click **Save trim**. The original audio is preserved — trimming only adjusts what is visible and processed.

### Edit transcript

Click any transcript segment to edit the text. This is useful for correcting names, technical terms, or domain-specific jargon. Edited segments are marked and will not be overwritten if you reprocess the recording.

## Deleting recordings

1. Open the recording or select it from the list.
2. Click the three-dot menu and select **Delete**.
3. Confirm the deletion.

Deleted recordings are moved to **Trash** where they remain for 30 days before permanent deletion. You can restore a recording from Trash at any time within that window.

<Warning>
  Permanently deleted recordings cannot be recovered. The audio file, transcript, summary, and all associated data are removed from Mavio's servers.
</Warning>

## Bulk actions

Select multiple recordings by holding `Cmd` (macOS) or `Ctrl` (Windows) and clicking. Then use the toolbar to:

* Move to a folder
* Apply or remove tags
* Share with your team
* Export transcripts
* Delete

## Exporting

Export recordings and their associated data in multiple formats:

| Export format   | Contents                                                                |
| --------------- | ----------------------------------------------------------------------- |
| **PDF**         | Summary, key decisions, action items, and full transcript               |
| **Markdown**    | Same as PDF but in `.md` format for docs and wikis                      |
| **TXT**         | Plain-text transcript only                                              |
| **SRT / VTT**   | Subtitle files with timestamps for video players                        |
| **Audio (MP3)** | The original recording audio                                            |
| **JSON**        | Structured data including transcript segments, speakers, and timestamps |

Export from the three-dot menu on any recording, or use bulk export for multiple recordings.