> ## Documentation Index
> Fetch the complete documentation index at: https://docs.mavioapp.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Meeting Notes

> Create, edit, and share rich meeting notes with AI-assisted generation and markdown support.

Meeting notes in Mavio are rich, editable documents attached to each meeting. You can write notes manually during or after a meeting, or let Mavio AI generate a first draft from the transcript. Notes support full markdown formatting, real-time collaboration, and export to multiple formats.

## Creating notes

### Manual notes

1. Open any meeting and navigate to the **Notes** tab.
2. Click into the editor and start typing.
3. Notes auto-save as you type — no save button needed.

### AI-generated notes

Let Mavio AI create a comprehensive first draft:

<Steps>
  <Step title="Open the meeting">
    Navigate to the meeting that has been transcribed.
  </Step>

  <Step title="Generate notes">
    In the **Notes** tab, click **Generate with AI**. Mavio analyzes the transcript and creates structured notes.
  </Step>

  <Step title="Choose a style">
    Select from: **Detailed**, **Concise**, **Bullet points**, or **Cornell method**. You can also apply a [custom template](/documentation/notes/templates).
  </Step>

  <Step title="Review and edit">
    The AI draft appears in the editor. Review, make changes, and add your own thoughts. The notes are yours to customize.
  </Step>
</Steps>

<Tip>
  AI-generated notes work best when the meeting has clear speaker labels. Set up [speaker profiles](/documentation/collaboration/speaker-profiles) for the most accurate attribution.
</Tip>

## Rich text editing

The notes editor supports full markdown with a visual toolbar:

| Feature           | Syntax                  | Description                                     |
| ----------------- | ----------------------- | ----------------------------------------------- |
| **Headings**      | `# H1` `## H2` `### H3` | Structure your notes with hierarchical headings |
| **Bold / Italic** | `**bold**` `*italic*`   | Emphasize key points                            |
| **Lists**         | `- item` or `1. item`   | Bulleted and numbered lists                     |
| **Checkboxes**    | `- [ ] task`            | Trackable to-do items                           |
| **Code blocks**   | `` `code` ``            | Inline and fenced code                          |
| **Tables**        | Pipe syntax             | Data tables with headers                        |
| **Links**         | `[text](url)`           | Hyperlinks to external resources                |
| **Highlights**    | `==text==`              | Yellow highlight for important passages         |
| **Block quotes**  | `> quote`               | Attribute statements to speakers                |

## Linking notes to transcript moments

You can reference specific moments in the transcript from your notes:

1. While editing notes, click the **Insert Timestamp** button.
2. Select a moment from the transcript timeline.
3. A clickable timestamp link is inserted into your notes.

Clicking the timestamp in your notes jumps to that exact moment in the recording playback.

## Collaborative editing

On Team and Enterprise plans, multiple people can edit meeting notes simultaneously:

* Real-time cursors show where each collaborator is working
* Changes merge automatically without conflicts
* Edit history shows who changed what and when
* Restore any previous version from the **History** panel

<Note>
  Collaborative editing requires **Editor** permission or higher. See [Sharing](/documentation/collaboration/sharing) for permission details.
</Note>

## Exporting notes

Export your meeting notes in the format you need:

| Format                | Description                                                     |
| --------------------- | --------------------------------------------------------------- |
| **Markdown (.md)**    | Raw markdown for use in any text editor or documentation system |
| **PDF**               | Formatted PDF document for printing or formal distribution      |
| **Word (.docx)**      | Microsoft Word document for editing in Office                   |
| **HTML**              | Web-ready format for embedding in wikis or intranets            |
| **Copy to clipboard** | Formatted text ready to paste into any application              |

Export from the **Notes** tab by clicking **Export** and selecting your format.

## Notes tips

<AccordionGroup>
  <Accordion title="Use templates for consistent formatting">
    Apply a [meeting template](/documentation/notes/templates) before or after generating notes. Templates ensure every meeting follows the same structure, making notes easier to scan across your meeting history.
  </Accordion>

  <Accordion title="Combine AI generation with manual notes">
    Start with AI-generated notes, then add your own context, opinions, and follow-up items. The AI captures what was said — you add what it means.
  </Accordion>

  <Accordion title="Tag action items in notes">
    Use checkboxes (`- [ ]`) for action items within notes. Mavio can sync these with the dedicated action items list for tracking.
  </Accordion>

  <Accordion title="Use headings for searchability">
    Structure notes with clear headings. Mavio's search indexes heading text, making well-structured notes easier to find later.
  </Accordion>
</AccordionGroup>