> ## Documentation Index
> Fetch the complete documentation index at: https://docs.mavioapp.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Sharing Meetings

> Share meeting recordings, transcripts, and summaries with team members or external stakeholders.

Mavio makes it easy to share meeting content with the right people at the right access level. Whether you need to share a recording with your team, send a summary link to a client, or post to a channel, Mavio gives you granular control over who sees what.

## Sharing methods

<CardGroup cols={2}>
  <Card title="Share with team members" icon="users">
    Invite specific people from your Mavio workspace by name or email. They get access within the app and receive a notification.
  </Card>

  <Card title="Share via link" icon="link">
    Generate a shareable link that anyone with the URL can access. Choose between public and private link types.
  </Card>

  <Card title="Share to a channel" icon="hashtag">
    Add the meeting to one or more [channels](/documentation/collaboration/channels) so all channel members can access it.
  </Card>

  <Card title="Share externally" icon="arrow-up-right-from-square">
    Send a read-only link to people outside your workspace. No Mavio account required.
  </Card>
</CardGroup>

## Permission levels

When sharing a meeting, you assign a permission level that controls what the recipient can do:

| Permission      | View recording | View transcript | View summary | Add comments | Edit notes | Manage sharing |
| --------------- | :------------: | :-------------: | :----------: | :----------: | :--------: | :------------: |
| **Viewer**      |       Yes      |       Yes       |      Yes     |      No      |     No     |       No       |
| **Commenter**   |       Yes      |       Yes       |      Yes     |      Yes     |     No     |       No       |
| **Editor**      |       Yes      |       Yes       |      Yes     |      Yes     |     Yes    |       No       |
| **Full access** |       Yes      |       Yes       |      Yes     |      Yes     |     Yes    |       Yes      |

<Info>
  The meeting owner always has full access. Full access permission can only be granted by the meeting owner.
</Info>

## Sharing with team members

<Steps>
  <Step title="Open the meeting">
    Navigate to the meeting you want to share and click the **Share** button in the top-right corner.
  </Step>

  <Step title="Add people">
    Type the name or email of team members. They must be part of your Mavio workspace.
  </Step>

  <Step title="Set permission level">
    Choose the appropriate permission level for each person.
  </Step>

  <Step title="Send">
    Click **Share**. Recipients are notified via in-app notification and email.
  </Step>
</Steps>

## Sharing via link

Generate a link for broader distribution:

1. Open the meeting and click **Share > Copy link**.
2. Choose the link type:
   * **Private link** — only people already granted access can open it
   * **Public link** — anyone with the link can view the meeting (no Mavio account required)
3. Set an optional expiration date for the link.
4. Copy and distribute the link.

<Warning>
  Public links expose meeting content to anyone with the URL. Use them only for content that is safe to share broadly. You can revoke a public link at any time.
</Warning>

## Sharing specific content

You do not have to share the entire meeting. Mavio lets you share individual components:

| Content              | How to share                                                                                  |
| -------------------- | --------------------------------------------------------------------------------------------- |
| **Summary only**     | Click **Share > Summary** to generate a link or send via email that shows only the AI summary |
| **Transcript clip**  | Highlight a transcript segment, click **Share clip** to create a timestamped link             |
| **Action items**     | Share the action item list independently via **Share > Action items**                         |
| **Specific diagram** | From the Infographics tab, click **Share** on any diagram                                     |

## Revoking access

Remove access at any time:

1. Open the meeting and click **Share**.
2. Find the person or link you want to revoke.
3. Click the three-dot menu and select **Remove access** or **Disable link**.

<Note>
  Revoking access is immediate. The person loses access to the meeting, transcript, and summary. Any exports they previously downloaded remain on their device.
</Note>

## Sharing scenarios

<AccordionGroup>
  <Accordion title="Sharing a client call summary with your team">
    Share the meeting with your team members at **Commenter** level so they can review the summary and add their thoughts. Use the **Summary only** option if the full recording is not needed.
  </Accordion>

  <Accordion title="Sending meeting notes to a client">
    Generate a **public link** with an expiration date. The client can view the summary without creating a Mavio account. Disable transcript and recording access if the full content is sensitive.
  </Accordion>

  <Accordion title="Sharing across departments">
    Add the meeting to a public [channel](/documentation/collaboration/channels) that members from different departments can join. This avoids managing individual permissions for large groups.
  </Accordion>

  <Accordion title="Restricting access to sensitive meetings">
    Use **private links** and share only with specific team members at **Viewer** level. Disable the ability to generate public links in **Settings > Security > Sharing controls**.
  </Accordion>
</AccordionGroup>

## Team sharing defaults

Admins can configure default sharing behavior in **Settings > Team > Sharing defaults**:

* **Default permission level** — the permission level pre-selected when sharing
* **Allow public links** — enable or disable public link generation for all team members
* **Link expiration** — set a maximum lifespan for shared links
* **External sharing** — allow or restrict sharing with people outside the workspace